Carrières

MAIN DUTIES:

Assist operations team with day to day operations of Renesis.

SCOPE OF DUTIES

• Work closely with administration team and assistance in recording and maintaining client’s file.
• Scanning documents and saving on server on a daily basis
• Assisting incorporation team with scanning of all CDD documents of new client.
• Filing of original bank statements and also e-statements.
• Ensuring all files are labelled and all documents are saved accordingly in hard copies and soft copies.
• Attending to general administration tasks under guidance of team leader and senior administrators.
• Assisting in preparation of board packs and organising for board meetings.
• Co-ordinating with operations department of all pending tasks and assisting for completion in a timely manner.
• Giving daily updates to team leader/Assistant Manager of all tasks completed and due for relevant teams.
• Distributing the incoming couriers – morning and afternoon.
• Preparing board room when we receive clients.
• Replacing at the reception during lunch time or when Receptionist is absent or whenever required
• May be required to work additional odd hours as and when required.

SKILLS AND KNOWLEDGE REQUIRED

• Diploma or degree holder in a relevant field.
• Good and strong personality to help in achieving company’s targets and objectives.
• Excellent oral and written communication skills
• Initiative and dedicated to add value to company.
• Ability to communicate with clients in Mauritius and also those based abroad.
• Ability to deal with complex clients and structures.
• Confident and highly motivated
• Disciplined, professional and punctual
• Excellent attention to detail.
• Excellent MS office skills or any accounting software

BASIC FUNCTIONS:

To manage a portfolio of companies incorporated in Mauritius and other jurisdictions and to provide corporate administrative services for the companies in the portfolio in a timely and efficient manner.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Manage a portfolio of clients consisting of Funds, PCC, Trusts, Foundation, GBC and foreign companies.
• Team leader to motivate and set deadlines for the staffs working under the latter.
• Well versed with AML/CFT laws and application of same on clients.
• Deal with Manager for new incorporations and delegating the work accordingly.
• Liaise with other offshore service providers on foreign companies under management
• Keep track of all filings being done on files under portfolio by assistant.
• Attend emails and clients queries in a timely and efficient manner.
• Ensure all records are saved in physical files and in soft version.
• Ensure all accounts and audits are completed in a timely manner.
• Ensure that the contact details (Telephone number, fax number, business and correspondence address) of clients, contact persons and billing parties are accurate and updated at all times in our records and systems.
• Ensure that all companies in the portfolio pay annual government fee, filing fees, and all other prescribed government fees, as the case may be, before the statutory deadline.
• Liaise with third party intermediaries or service providers, if necessary, when providing corporate administration services for client companies in the portfolio.
• Attend billing and invoicing matters on a timely manner, and for this purpose, review pre-bills, determine amount of fees to be billed and issue invoices.
• Responsible to ensure that debtors report regularly sent to clients.
• Conduct file and compliance review annually or as may be required from time to time.
• Supervise and help training corporate administrator, corporate administrative assistant and other junior staff.
• Participate in ad hoc projects as may be assigned from time to time.
• Assist the Manager and/or the Assistant Manager in the administration of the Corporate Administration Department and in the management of the portfolio of the team, if required.
• Undertake such other duties and responsibilities that might reasonably be required and expected for this role.
• Ability to work additional hours to meet deadlines and compliance reports.

SKILLS AND KNOWLEDGE REQUIRED

• Holder of a relevant professional qualification (eg ICSA or ACCA); or a University degree in a relevant field.
• Well versed with the Companies Act, 2001 and statutory regulations relating to the administration of companies in Mauritius.
• Proper handling and management of MS office tools.
• Good written and oral communication skills.
• Good client and organizational skills.
• Minimum of 3-4 years of solid and proper post experience.
• Capable to work independently with minimum supervision.
• Good team players, self-motivated, well organized and ability to work under pressure and willing to take responsibility.
• Punctuality and regular attendance
• Successful job performance.

BASIC FUNCTIONS:

The Accounting officer will manage on a daily basis a portfolio of Mauritius companies under the supervision of the Financial Controller. He will be responsible for the accounting and day-to-day administration of the domestic and offshore structures. He will also need to have expertise for review of accounting tasks of junior accounts officer.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Managing day to day accounting entries for a dedicated client’s portfolio;
• Preparing financial statements on a monthly basis.
• Assisting in FSC surveys
• Ensuring tax and other returns are done as per deadlines of respective companies
• Preparing tax and VAT returns;
• Working closely with operations team for filing of all documents in physical files and also in soft version.
• Ability to supervise and delegate tasks to junior staffs
• Ability to review financials and liaise with auditors, clients and authorities
• Ability to train junior staffs
• Up to date with latest rules and regulations and ensuring all companies under portfolio are in compliance.
• Ability to work on quick books or other accounting software’s

SKILLS AND KNOWLEDGE REQUIRED

• Degree in Accounting/Finance, ACCA holder
• Relevant experience (Minimum 2-3 years) as an Accountant in a similar environment or in an audit firm.
• Knowledge on GBC, Investment advisors, Investment Dealers, PCC, Funds and Trust structures.
• Ability to prepare and assist in accounts and tax returns for domestic companies.
• Fluent in French and English
• Well versed with Income tax Act and other regulations
• Excellent MS office skills
• Good communication skills and ability to have meetings with client
• Good strong management and control skills to meet deadlines.
• Professional and precise personality and able to deliver assistance without much supervision.
• Less dependent and ability to manage a team

BASIC FUNCTIONS:

To be the first response to all telephone calls and to be responsible for the smooth running of the reception area.

Monitor Front Office. Previous experience in the same field is required. -Available to work during odd hours and on public holidays when required. special attention and recognition. • Maintain appropriate standards of conduct, dress, hygiene, uniforms, appearance and posture of departmental employees.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
• Answering, screening and forwarding incoming phone calls.
• To always make sure that any message to any employee in the company is well noted, and is delivered to the person immediately or within a reasonable time frame.
• Process request for international calls, register down all international calls done.
• Act as the point of contact for internal and external clients.
• Maintain log book of all incoming and outgoing guests
• Works well under pressure and meets tight deadlines.
• Highly computer literate with capability in email, MS Office, Power point and any related IT tools.
• Meticulous attention to detail and result oriented.

SKILLS AND KNOWLEDGE REQUIRED

• Diploma in a relevant field.
• 3 years of experiences as a Front Officer.
• An exposure to international experience
• Effective administration and people management skills.
• Fluent in written and spoken French and English. A third language would be an advantage.